1. What regulations does the STIB follow regarding travel?

• STIB adheres to the DoW’s Joint Travel Regulations (JTR) and the local organizational directives. If ever in doubt, reach out to the STIB travel coordinator.

2. May I reserve my own airfare reservations?

• Although strongly discouraged, yes, you may reserve your own airfare.
• By reserving your own airfare, STIB will not be obligated to refund any cancellation or rebooking fees.’
• The STIB travel coordinator will compare the contracted rate in the DTS to the submitted receipt outside the DTS and will reimburse only the lesser of the two amounts.
• Airfare booked with rewards/miles/points does not qualify for reimbursement.

3. How do I get reimbursed?

• You must have completed a Defense Travel System (DTS) form [NEED LINK] provided during your initial appointment process.

4. What is the Defense Travel System (DTS) and how do I access it?

• To comply with the DoW Joint Travel Regulations (JTR), STIB will utilize the DTS for issuing travel authorizations (orders) and processing travel reimbursement.
• DTS provides contracted airfare and is strongly encouraged to be used by the JTR.
• Members will not have individual access to the DTS.
• Airfare reservations and other DTS needs will be coordinated through the STIB travel coordinator, when needed.

5. If I didn’t submit a DTS form, can I still be reimbursed?

• No. All reimbursement requests must be submitted through the DTS by the STIB travel coordinator.

6. How do I submit travel reimbursement?

• Please complete the DD1351-2, available on the FORMS page.
  • If this is your first time completing a DD1351-2, the STIB travel coordinator will gladly assist. Note: not all fields on the form are required.
  • Please submit all receipts as appropriate for any items requested on the DD1351-2.
  • Per diem is pre-calculated automatically—there is no need to account for it.

7. May I request reimbursement for rental cars?

• No, rental cars are not authorized. Rideshare (Uber, Lyft, etc.), taxis, public transportation are reimbursable. Rental car exceptions can be granted ONLY through pre-authorization from the Executive Director.

8. May I request reimbursement for parking?

• If you are local to the meeting, driving to the meeting is an allowable expense. Parking and mileage will be reimbursed.

9. May I request reimbursement for meals?

• Meals are considered as part of per diem which are fixed rates established by the government and locality.
• The per diem rate is automatically reimbursed if the member has a DTS account AND travel is considered “outside of the local area of residence.”

10. What is the “local area of residence”?

• NEED ANSWER.

11. What are the reporting requirements for official or personal foreign travel ?

• Please refer to the foreign travel section on the GUIDANCE page.